Abstract Submission Policies

Invited Abstracts

1. APS members are invited to present only one invited scientific abstract at a given meeting. An additional invited abstract of a non-technical nature may be presented at a session of broad concern to the physics community sponsored by an APS Forum or Committee.
   
   
2. An invited paper may have only one author, that of the invitee; collaborating researchers may be acknowledged in a footnote.
   
   
3. Only the invitee may deliver the paper, unless other arrangements are made with the APS Meetings Department.
   
   
4. If, between the time of an invited speaker's acceptance and the time of presentation, the speaker becomes unavailable to give the presentation, the invited speaker should contact the APS Meetings Department.
   
   
5. Normally, the time allotted for the presentation of an invited paper is 30 minutes for presentation, plus six minutes for questions.
   
   
6. An invited speaker may also submit one contributed abstract for the regular program.
   
   

Contributed Abstracts

1. An APS member who wishes to present a contributed abstract at a meeting of the Society must provide a title and an abstract submitted via the APS website for publication. A member of the Society may submit a contributed abstract to a meeting of the Society for which a non-member is listed as first author.
   Note: Membership staff will not issue membership numbers during the week of an abstract deadline. Individuals wishing to join APS to submit an abstract must do so 2-3 weeks in advance or enter "membership pending" in the abstract special instructions field. Membership will be verified after submission.
   
   
2. Members of reciprocal international physics societies can submit and present abstracts at APS meetings.
     List of Reciprocal Societies
   
   
3. Only one contributed abstract per first author (presenter) will be accepted into the program. An exception to this rule would be made if an author submits a second abstract of a non-technical nature and it is submitted for a session of broad concern to the physics community sponsored by an APS Forum or Committee.
   
   
4. The first author of a contributed abstract submitted for a Meeting of the Society is expected to attend the meeting and present the paper (either oral or poster).
   
   
5. Abstract deadlines will be strictly observed. Only abstracts received by the published deadline are guaranteed to be accepted and placed in the regular scientific program.
   
   
6. Abstracts submitted after the abstract deadline may be placed in poster sessions or rejected at the discretion of the program organizers, who are under no obligation to schedule any contributed abstract that arrives after the close of business on the deadline date.
   
   
7. Preferences expressed by the author for oral or poster presentation, for presentation on a particular day, or for a particular order of presentation within a session, will be accommodated whenever possible, but at the discretion of the program organizers.
   
   
8. Abstracts must be submitted via the APS abstract submission website. Paper abstracts will not be accepted.
   
   
9. Once the abstracts have been sorted by the program organizers, honoring requests for changes to abstracts will be limited to correcting LaTeX mistakes and misspellings in authors' names up until the program is published on the web. Therefore it is imperative that you proof your abstract prior to submission.
   
   
10. Upon notification to the first authors of abstract placement in the program it is the responsibility of the first authors to check the abstract on the web program immediately and notify the Meetings Department of any problems.
    
    
11. Only the first author may request the withdrawal of an abstract. Requests for withdrawals must come to the APS in writing, either by e-mail or fax. Withdrawals received prior to the printing of the program Bulletin will be withdrawn from the Bulletin. Withdrawals received after the printing of the Bulletin, will be reflected in the program Corrigenda.
    
    
12. In general, the time allotted for the presentation of oral contributed abstracts is ten minutes for presentation and two minutes for questions.
    
    
13. Authors of abstracts assigned to poster sessions should be sure that the title and content of the poster correspond to the title and content of the abstract printed in the program Bulletin. The poster should be displayed so that a number of people can view the presentation at the same time. When designing your poster, take into consideration that attendees may be viewing the material from a distance beyond 3'. The size of the poster boards is 4' high x 8' wide (1.22 x 2.44 meters).
    
    
14. Audio-visual equipment is not permitted in the poster sessions, so please pay particular attention to effective printed visuals when designing your poster.